LEGAL

PRIVACY POLICY

Fukuoka International Business Council (FIBC) (hereinafter referred to as “our organization”) recognizes the importance of protecting personal information. We have established this policy and ensure that it is thoroughly communicated to our officers and employees, along with implementing the following measures:

1. Definitions

The definitions of terms used in this policy are as follows:
“Personal information” refers to personal information as defined in Article 2, Paragraph 1 of the Act on the Protection of Personal Information (including specific personal information defined in the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures).
“Personal data” refers to personal data as defined in Article 16, Paragraph 3 of the Act on the Protection of Personal Information (including specific personal information defined in the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures).
“Retained personal data” refers to retained personal data as defined in Article 16, Paragraph 4 of the Act on the Protection of Personal Information (including specific personal information defined in the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures).

3. Use of Personal Information

Our organization will use personal information within the scope of each designated purpose of use. If we intend to use personal information for any purpose other than the specified purposes, we will clarify the purpose in advance when obtaining the personal information.

2. Provision of Information to Third Parties

Unless otherwise specified, our organization will not provide personal data to third parties, except in the following cases:

  • When there is consent from the individual
  • When required by law
  • When necessary to protect the life, body, or property of a person and obtaining consent is difficult
  • When specifically necessary for improving public health or promoting the healthy development of children and obtaining consent is difficult
  • When cooperation is necessary for a national institution, local government, or a person entrusted by them to perform legally defined tasks, and obtaining consent may hinder the execution of such tasks
  • When personal data is provided due to a merger or other business succession reasons
  • When personal data is entrusted to a third party in whole or in part for the achievement of the purpose of use, within the necessary scope

Furthermore, unless permitted by law, our organization will not provide specific personal information to third parties.

4. Joint Use of Personal Data

Purpose of joint use:
Our organization may jointly use personal data (excluding specific personal information) within the necessary scope for achieving the purposes of use of personal information related to our customers and business partners.
Scope of joint users:
Domestic companies of JML Group Japan

Items to be jointly used:
Names, addresses, email addresses, phone numbers, fax numbers, birth dates, genders, department affiliations, job titles, assigned tasks, details on shipping documents and receipts, and other data necessary for achieving the above joint use purposes

Manager responsible for joint use:
Our organization

For inquiries regarding joint use, please contact our “Personal Information Inquiry Desk.”

Unless permitted by law, our organization will not engage in joint use of specific personal information with third parties.

5. Protection of Personal Data

To ensure the accuracy and security of personal data, our organization implements security measures, including information security measures, to prevent unauthorized access, leakage, or loss of personal data.

6. Supervision of Outsourced Parties

When outsourcing personal data to external parties, our organization enters into confidentiality agreements with the outsourced parties and provides appropriate supervision.

7. Organizational Structure for Personal Information Management

Our organization establishes a management structure for the handling of personal information and strives for the appropriate and careful handling of personal information in accordance with internal regulations. Specifically:

In addition to establishing regulations based on the Act on the Protection of Personal Information, related government ordinances, and guidelines, we also include provisions